Documents Required After Getting ITA

Hello All,

In this post we will see what documents are needed after you receive ITA and how should be get them.

1. Employment Records - Employment records are needed for all the jobs which you have done till you receive ITA.   You will need below documents

• Reference letter from company (please visit my other post for details)
• Appointment letter
• last 3 months salary slips
• all increment letters
• Resignation letters
• relieving letters

so in short, you will have to showcase that you have worked in the organization, what were your duties, you worked full time and you were earning. 

You will get links to upload your records on CIC link depending on number of jobs. 

Reference letter - The reference letter is an official document printed on company letterhead and must include your name, the company's contact information (address, telephone number and e-mail address), the signature of your immediate supervisor or personnel officer at the company and a business card of the person signing the letter. The letter should indicate all positions held while employed at the company and must include the following details: job title, duties/responsibilities, job status (if current job), the dates you worked for the company, the number of work hours per week and your annual salary plus benefits. 

2. Police Certificate - If you have stayed in any country for more than 6 months, you will have to show the police certificate PCC from that country. This is required for last 10 years. I wrote other post on how to get PCC from India for the stay in the USA.

To get PCC from India is very simple. Go to passportseva.org, register yourself and apply for PCC. You will get a stamp on the last page of your passport as a Indian PCC.

3. Marriage Licences - You will have to scan the original marriage certificate and ensure that you translate the certificate if it is in other language. Get is notarize and translated by lawyer. Upload both, original copy and translated copy.

4. Proof of means of financial support -  This is very important aspect , as your application may get rejected if you do not show enough funds. 

Please ensure that you show liquid money, property documents do not hold any value in this case. You may own flat worth 1 crore still you are not eligible unless you show liquid cash.

What I mean by that is - CIC would link to know if you have funds with you and can survive in Canada for 6 months initially without having a job. 

Applicable proofs - 

• Fixed deposit receipt from nationalized bank (SBI,ICICI, HDFC etc). Do not show funds receipt of local bank like Jan kalyan etc. this is not a valid proof. 
• You can also upload bank statements where the current balance shows your funds. 
• Ideally I would suggest, to get a letter from bank stating the funds you have in bank as of date inclusive of FDs and saving account. (this is what I did in my case)
• You also need to ensure the letters you take from bank are 
• With bank letter head
• Bank stamp 
• Bank official signature 
• Bank address / phone no etc
• Salary Slips / Pay stubs for 6 months 
• Employment letters / increment letters 
• Banks statements for 6 months 
• Tax Reports - In India - Form 16 - IT report 

ITA - Instructions are as below - 

If you are visiting Canada, you must prove that you can support yourself and the family members accompanying you while you are in Canada by providing as many of the following documents: 

•your bank statements for the past four months 

•a bank draft in convertible currency 

•pay stubs 

•an employment letter 

•proof of assets or business 

•proof of payment of tuition and accommodation fees 

•tax reports, declarations or statements 

•proof of a student/education loan from a financial institution 

•a letter from the person or institution providing you with money 

•proof of funding paid from within Canada, if you have a scholarship or are in a Canadian-funded educational program 

•proof of a Canadian bank account in your name if money has been transferred to Canada 

If you are applying for permanent residence in Canada, you must provide an official letter issued by your financial institution indicating your financial profile. 

Your financial profile includes a listing of all your bank (chequing and savings) and investment accounts. The official letter must be printed on the letterhead of the financial institution and must include your name, the contact information of the financial institution (address, telephone number and e-mail address), the account numbers, dates of when each account was opened and the balance of each account over the previous 6 months.   

You must scan all proof of funds documents and save them as one file. 

5. Educational Qualification - You will need to showcase all your degree certificates/ mark sheets. 

If you have done any certification you can upload it, some of the documents are as follows 

• WES  (I will write diff post for WES)
• All degree years mark sheets 
• 12th Mark sheet
• 10th mark sheet
• IELTS mark sheet 
• Any technical certification if you have done
• PMP/ITIL/SAP/CISA certifications etc 

Examples of post‑secondary education are: 

•trade/apprenticeship 

•training completed in a specific trade, such as carpentry or auto mechanics 

•non-university certificate/diploma 

•training in a profession that requires formal education but not at the university level (for example, dental technician or engineering technician) 

•a Bachelor's degree 

•an academic degree awarded by a college or university to those who completed an undergraduate curriculum; also called a baccalaureate. (e.g., a Bachelor of Arts, Science or Education) 

•a Master's degree 

•an academic degree awarded by a graduate school of a college or university (You must have completed a Bachelor's degree before a Master's degree can be earned.) 

•A Ph.D. (A Ph.D. is the highest university degree usually based on at least three years of graduate studies and a thesis. Normally, you must have completed a Master's degree before a PhD can be earned.) 

6. Medical Exam reports - In this section you will only have a receipt from the hospital that your test reports have been sent to Canada CIC. Upload the page as it has tracking number on it. You will have to book appointment in mumbai - Lilavati hospital. When you book appointment mention that you need it for PR. Once all tests are done they will give you the tracking number. You will not get to know the medical exam result as it is confidential. 

Instructions on how to get an upfront medical exam are available at:  http://www.cic.gc.ca/english/information/medical/medexams-temp.asp

Please also note that you have to do Medical exam only after getting ITA and not before that. If you do exam before you will have to repeat the exam any way. 

7. Photos -  You will have to upload the photos with exact size and dimensions. Please note that if your photo is not right they will ask you again to upload same and hence delay in application. 

Photo Instructions : 

•The final frame size of the photo must be at least 35 mm x 45 mm (1 3/8" x 1 ¾"). 

•The photographs must show the full front view of the head, with the face in the middle of the photograph, and include the top of the shoulders. 

•The size of the head, from chin to crown, must be between 31 mm (1 ¼") and 36 mm (1 7/16"). 

•Digital dimensions are often expressed in pixels or DPI (dots per inch).  The physical dimensions in pixels must be at least 420 x 540. 

Quality/Resolution: 

•If an existing photo is being scanned, the minimum resolution must be 600 pixels per inch. 

File Format: 

•The file may be submitted in JPEG or JPEG2000 format. 

File Size: 

•The final size of the image should be ideally 240 kB (kilobytes), but not less than 60 kB. 

Colour: 

•The image must be in color (24 bits per pixel) in sRGB colour space which is the common output for most digital cameras. 

Indian photography studio usually gives you Visa photos and not PR photos. PR photo criteria is different please take the printout with you and give it to them. Link provided below - 

http://www.cic.gc.ca/english/information/applications/guides/pdf/5445EB-e.pdf

8. Name change documents - If you are married and changed your name. you will have to provide proofs.

9. Passports - Upload all pages including cover page of the passport 

10. Birth certificate - Please upload original and also if not in English then translated copy of your birth certificate

Hope this is helpful to you. 

If you have questions about any specific document, please feel free to comment and I will get back to you.

Regards,

Vidya  

Tips for Reference Letters with Examples

Reference Letter is very important document in your application package. It plays important role in evaluating your personality and your technical skills.

I would request you to always check the below points while preparing letter

·         Your reference letter should be on letterhead of your origination.

·         Reference letter should be always have valid date on it

·         Should carry full name of the employee

·         Should carry full name of the signing executive;

·         Should carry designation of the signing executive;

·         Should carry dates of related experience (from when to when);

·         Should confirm that the employee is working full time; if you could add number of hours then that would be really helpful.

·         Should confirm the designation or designations held by the executive while being in employment of the company;

·         Should confirm the duties and responsibilities performed by the employee

·         Should carry the contact details (phone number and email ID of the signing executive.

Please find some sample reference Letters for you to check...

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Reference Letter for NOC 1112  - Financial and investment analysts

TO WHOM IT MAY CONCERN

This is to certify that Mr. ____________________________was worked with us since from _______________to ______________ as a Financial Analyst.

His key responsibilities & duties are as follows

·         Prepared successful financial and technical bid

·         Advised on plans of action and type of investment through evaluation of economic trends, feasibility, competitor analysis

·         Responsible for negotiation of all commercial contracts with vendors, tenants and landlords, suppliers

·         Drawing annual investment and operating budgets in association with business unit managers, as well as reviewing daily reports from all concerned businesses and recommending solutions and strategies as required.

·         Conducted market research, analysed financial feasibility and prepared tender bid

·         Monitoring Accounting department and reconciliation of accounts for key vendors

·         Advising senior management, managers well as other departments on best strategies, practices, policies and lessons learnt from one business to be used for other business.

• Evaluate financial risk, prepare financial forecasts, financing scenarios and other documents concerning capital management, and write reports and recommendations

• Plan short- and long-term cash flows and assess financial performance

• Analyse investment projects

• Advise on and participate in the financial aspects of contracts and calls for tender

• Follow up on financing projects with financial backers

• Develop, implement and use tools for managing and analysing financial portfolio

• Prepare a regular risk profile for debt portfolios

• Assist in preparing operating and investment budgets.

This certificate is issued on specific request of the employee. Please feel free to contact us for any further clarification/ information.

For _________________________

Name                                                   

Designation

Mobile:

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Reference Letter for NOC 1122 - Professional Occupations in Business Services to Management

Dated:

TO WHOM IT MAY CONCERN

This is to certify that Mr.......... is a full time employee of our company and since …..  And is positioned as Deputy Manager - Operations & Business Development. His gross salary INR ________ per month (approx.)

During his employment he handled the following duties and responsibilities:

Customer Service

     Experience in handling following processes-:

• B2B lead generation for software i.e. Accounting, CRM, website and related facilities.
• Hard core collections campaigns.
• Handling customer queries and rendering quality customer service in up-selling process.

Operations Management

• Regular check on SLA and the overall Business Development.
• Maintenance of daily Performance and collections reports.
• Outbound Collections and Sales for UK Client.
• Updating the feedback tracker and formulating reports.
• Making and maintaining the MIS for the team and process.
• Process improvement and analysing the production reports.
• Manpower planning and allocation.
• Process and Client Management.

Quality and Compliance

• Accountable for quality checks on the data before forwarding it to the client.
• Adherence to the client service level agreement and deadlines.
• Overseeing maintenance of quality customer handling skills by the Assistant Managers and Team Leaders.
• Representative for ISO 9001 and 27001 certification.

Team Management

• Cooperating with Assistant Managers and overseeing lively environment to work.
• Providing necessary training on various tools, compliance, policies and procedures to the team.
• Supervising Training, Coaching and development activities of all associates so as to enhance their skill set and professional competencies.
• To be a single point of contact with the Managers and the senior management through effective communication on key deliverables.
• To identify areas of concern and under performance and take corrective measures.
• To be directly responsible towards fostering the development of the team by motivating them and ensuring career advancement.
• Done Performance Appraisals.
• Done Recruitments for the organization.
• Measuring the performance of Team.
• Revenue Analysis for the unit and Team leaders on Weekly and Monthly Basis.
• Resource Planning and allocation as per the project and revenue requirements

Additional Duties performed

• Managing Assistant Managers & associates.
•  Monitoring the SLA with the Clients.
• Overseeing the complete sales operations to generate new Business
• Making Marketing Plans and Meeting clients.
• Handling forecasting, capacity planning & scheduling, accounting / billing, real time management, data management, analysis & controls.
• Strategizing Operations to achieve targets.
• Identifying the weak areas of workforce, & work towards their elimination by mentoring & coaching Sessions.
•  The duties must not be imposed on anyone, instead should be delegated as per interests and specializations of the individuals. A sales manager must understand who can perform a particular task in the most effective way. It is his role to extract the best out of each employee.
•  Involved in designing strategies and techniques necessary for achieving the sales targets and decides the future course of action for his team members.
• Responsible to map potential customers and generate leads for the organization.
• Motivating team members and make team work as a single unit working towards a common objective.
• Responsible for tracking team performances and make sure each one is living up to the expectations of the organization.
• Responsible for not only selling but also maintaining and improving relationships with the client. Client relationship management is also his KRA.

For Impression Business Solutions

Authorized Signature

Name

Position

Business Card attached

Dated: 14/12/2012

List of documents sending to client  

1.       Original ELTS of Self & Spouse

2.       Original sealed Transcript of self & spouse

3.       Original PG Program in Management transcripts

4.       Original payment form of Imm 5620

5.       Original Proof of funds

6.       Income tax returns of self & spouse

7.       Rough filled form for Canada of self & spouse

8.       Passport copies if self, spouse & child

9.       Marriage certificate

10.   Birth certificates of self, Spouse and child

11.   All educational certificates of spouse

Regards

NOC 2011 to 2147 - Computer Engineer

TO WHOM IT MAY CONCERN

This is to be certified that _______ employed with ********** as a Technology lead from 28/01/2013.

Duties as a Technology Lead

Mr. **********has been employed with Infosys from 28^th January 2013 till date. He currently holds the position of Technology lead. His responsibilities are:

• Managing the installation, configuration & maintenance of HP & Compaq, IBM, DELL, network services, mail servers and TCP/IP, Connectivity issues.
• Handling the installation and commissioning networking equipment’s / computer hardware devices and software, ensuring maximum uptime.
• Planning, designing, implementing, configuring, administering, optimizing & troubleshooting Windows 2000/2003/2008 based servers.
• Managing windows server 2003 active directory and DHCP server.
• Worked on HP SIM, IBM DIRECTOR, COMPAQ RILOE AND IBM DIRECTOR, BIG BROTHER for H/W Monitoring. Also worked on VERITAS NetBackup and IBM Tivoli for backup-restore issues.
• Executing routine conference calls with technical support team of international clients.
• Troubleshooting problems pertaining to system performance, network administration, application conflicts and system bugs.
• Working with the team in carrying out installations, upgrades, research and changes.
• Remote management of the windows servers at the client site including L2 level tasks like hardware monitoring using IBM-Director & HP SIM, data restoration through NetBackup. Troubleshooting backup related issues of TSM and NBU. Security/permission and network teaming related issues, firmware upgradation of controllers, disks and RAID.
• Offshore support for windows 2008, 2003, 2000 servers
• Tools used – POB 21, co-ordinated with 50+ IT teams which are working for SAS internal and external issues.
• Manage remote server through citrix-vm vare RDP, IBM director console, Compaq riloe, IBM RSA, and HP SIM
• Xymon monitoring

We wish him all the best for his future endeavors.

Sincerely,

For, _________________

(_________________________)

(Mobile No.- _________________)