Tips for Reference Letters with Examples

Reference Letter is very important document in your application package. It plays important role in evaluating your personality and your technical skills.

I would request you to always check the below points while preparing letter

·         Your reference letter should be on letterhead of your origination.

·         Reference letter should be always have valid date on it

·         Should carry full name of the employee

·         Should carry full name of the signing executive;

·         Should carry designation of the signing executive;

·         Should carry dates of related experience (from when to when);

·         Should confirm that the employee is working full time; if you could add number of hours then that would be really helpful.

·         Should confirm the designation or designations held by the executive while being in employment of the company;

·         Should confirm the duties and responsibilities performed by the employee

·         Should carry the contact details (phone number and email ID of the signing executive.

Please find some sample reference Letters for you to check...

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Reference Letter for NOC 1112  - Financial and investment analysts

TO WHOM IT MAY CONCERN

This is to certify that Mr. ____________________________was worked with us since from _______________to ______________ as a Financial Analyst.

His key responsibilities & duties are as follows

·         Prepared successful financial and technical bid

·         Advised on plans of action and type of investment through evaluation of economic trends, feasibility, competitor analysis

·         Responsible for negotiation of all commercial contracts with vendors, tenants and landlords, suppliers

·         Drawing annual investment and operating budgets in association with business unit managers, as well as reviewing daily reports from all concerned businesses and recommending solutions and strategies as required.

·         Conducted market research, analysed financial feasibility and prepared tender bid

·         Monitoring Accounting department and reconciliation of accounts for key vendors

·         Advising senior management, managers well as other departments on best strategies, practices, policies and lessons learnt from one business to be used for other business.

• Evaluate financial risk, prepare financial forecasts, financing scenarios and other documents concerning capital management, and write reports and recommendations

• Plan short- and long-term cash flows and assess financial performance

• Analyse investment projects

• Advise on and participate in the financial aspects of contracts and calls for tender

• Follow up on financing projects with financial backers

• Develop, implement and use tools for managing and analysing financial portfolio

• Prepare a regular risk profile for debt portfolios

• Assist in preparing operating and investment budgets.

This certificate is issued on specific request of the employee. Please feel free to contact us for any further clarification/ information.

For _________________________

Name                                                   

Designation

Mobile:

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Reference Letter for NOC 1122 - Professional Occupations in Business Services to Management

Dated:

TO WHOM IT MAY CONCERN

This is to certify that Mr.......... is a full time employee of our company and since …..  And is positioned as Deputy Manager - Operations & Business Development. His gross salary INR ________ per month (approx.)

During his employment he handled the following duties and responsibilities:

Customer Service

     Experience in handling following processes-:

• B2B lead generation for software i.e. Accounting, CRM, website and related facilities.
• Hard core collections campaigns.
• Handling customer queries and rendering quality customer service in up-selling process.

Operations Management

• Regular check on SLA and the overall Business Development.
• Maintenance of daily Performance and collections reports.
• Outbound Collections and Sales for UK Client.
• Updating the feedback tracker and formulating reports.
• Making and maintaining the MIS for the team and process.
• Process improvement and analysing the production reports.
• Manpower planning and allocation.
• Process and Client Management.

Quality and Compliance

• Accountable for quality checks on the data before forwarding it to the client.
• Adherence to the client service level agreement and deadlines.
• Overseeing maintenance of quality customer handling skills by the Assistant Managers and Team Leaders.
• Representative for ISO 9001 and 27001 certification.

Team Management

• Cooperating with Assistant Managers and overseeing lively environment to work.
• Providing necessary training on various tools, compliance, policies and procedures to the team.
• Supervising Training, Coaching and development activities of all associates so as to enhance their skill set and professional competencies.
• To be a single point of contact with the Managers and the senior management through effective communication on key deliverables.
• To identify areas of concern and under performance and take corrective measures.
• To be directly responsible towards fostering the development of the team by motivating them and ensuring career advancement.
• Done Performance Appraisals.
• Done Recruitments for the organization.
• Measuring the performance of Team.
• Revenue Analysis for the unit and Team leaders on Weekly and Monthly Basis.
• Resource Planning and allocation as per the project and revenue requirements

Additional Duties performed

• Managing Assistant Managers & associates.
•  Monitoring the SLA with the Clients.
• Overseeing the complete sales operations to generate new Business
• Making Marketing Plans and Meeting clients.
• Handling forecasting, capacity planning & scheduling, accounting / billing, real time management, data management, analysis & controls.
• Strategizing Operations to achieve targets.
• Identifying the weak areas of workforce, & work towards their elimination by mentoring & coaching Sessions.
•  The duties must not be imposed on anyone, instead should be delegated as per interests and specializations of the individuals. A sales manager must understand who can perform a particular task in the most effective way. It is his role to extract the best out of each employee.
•  Involved in designing strategies and techniques necessary for achieving the sales targets and decides the future course of action for his team members.
• Responsible to map potential customers and generate leads for the organization.
• Motivating team members and make team work as a single unit working towards a common objective.
• Responsible for tracking team performances and make sure each one is living up to the expectations of the organization.
• Responsible for not only selling but also maintaining and improving relationships with the client. Client relationship management is also his KRA.

For Impression Business Solutions

Authorized Signature

Name

Position

Business Card attached

Dated: 14/12/2012

List of documents sending to client  

1.       Original ELTS of Self & Spouse

2.       Original sealed Transcript of self & spouse

3.       Original PG Program in Management transcripts

4.       Original payment form of Imm 5620

5.       Original Proof of funds

6.       Income tax returns of self & spouse

7.       Rough filled form for Canada of self & spouse

8.       Passport copies if self, spouse & child

9.       Marriage certificate

10.   Birth certificates of self, Spouse and child

11.   All educational certificates of spouse

Regards

NOC 2011 to 2147 - Computer Engineer

TO WHOM IT MAY CONCERN

This is to be certified that _______ employed with ********** as a Technology lead from 28/01/2013.

Duties as a Technology Lead

Mr. **********has been employed with Infosys from 28^th January 2013 till date. He currently holds the position of Technology lead. His responsibilities are:

• Managing the installation, configuration & maintenance of HP & Compaq, IBM, DELL, network services, mail servers and TCP/IP, Connectivity issues.
• Handling the installation and commissioning networking equipment’s / computer hardware devices and software, ensuring maximum uptime.
• Planning, designing, implementing, configuring, administering, optimizing & troubleshooting Windows 2000/2003/2008 based servers.
• Managing windows server 2003 active directory and DHCP server.
• Worked on HP SIM, IBM DIRECTOR, COMPAQ RILOE AND IBM DIRECTOR, BIG BROTHER for H/W Monitoring. Also worked on VERITAS NetBackup and IBM Tivoli for backup-restore issues.
• Executing routine conference calls with technical support team of international clients.
• Troubleshooting problems pertaining to system performance, network administration, application conflicts and system bugs.
• Working with the team in carrying out installations, upgrades, research and changes.
• Remote management of the windows servers at the client site including L2 level tasks like hardware monitoring using IBM-Director & HP SIM, data restoration through NetBackup. Troubleshooting backup related issues of TSM and NBU. Security/permission and network teaming related issues, firmware upgradation of controllers, disks and RAID.
• Offshore support for windows 2008, 2003, 2000 servers
• Tools used – POB 21, co-ordinated with 50+ IT teams which are working for SAS internal and external issues.
• Manage remote server through citrix-vm vare RDP, IBM director console, Compaq riloe, IBM RSA, and HP SIM
• Xymon monitoring

We wish him all the best for his future endeavors.

Sincerely,

For, _________________

(_________________________)

(Mobile No.- _________________)